Main functions of the application in standby mode

The application window in standby mode can be divided into the following areas:

1. navigation bar with buttons;
2. functional panel;

The functional panel can be expanded by pulling the blue pointer to the right (as shown in the figure);

3. system menu which is displayed by pressing the Alt key and contains the following sections:

• Vinteo Desktop:
  • “Quit” — closes the application;
• “Edit”:
  • “Cut”
  • “Copy”
  • “Paste”
  • “Select all”
• “Settings”:
  • “Language” — serves to select the localization language (English, Russian, German, French, Spanish, Chinese and Vietnamese);
  • “Help” — opens the window with the list of all updates;

4. the bar with information about the currently configured connection to the server, the account’s name, his number and server address, an avatar containing a status indicator, as well as the camera and microphone on/off buttons.

Status indicator

• blue — currently in the conference, anonymous participant;

• green — account registered on the server;

• red — account not registered on the server;

• orange — not connected, without registration.

5. the panel with widgets and various functions that allow you to quickly organize a conference and view information about calls;

6. “Join the meeting” — button that allows you to join a conference by number, name or link;

7. “Start a meeting” — button that allows you to create conference rooms and invite other participants with the ability to select the date, time and duration;

8. “Schedule a meeting” — functionality for scheduling conferences; A meeting scheduled by mistake can be cancelled in the scheduling window.

9. “Devices settings” — widget for quick change of device settings;

10. “My meetings” — widget that allows you to connect to conferences in which the user is a participant or moderator; all scheduled conferences are also displayed;

This widget provides access to the setting that allows generating a PIN code. To do this:

1. select the required conference;

2. press the additional functionality button;

3. select the “Conference settings” item;

4. in the “PIN code” field in the modal window that opens, generate a PIN code by clicking the button on the right (shown in the figure) or enter any numeric code; then click the save button at the bottom of the window.

A scheduled conference can be cancelled by calling the additional menu and pressing the button with the function to cancel a scheduled conference.

11. “Call history” — widget with information about calls and the ability to make a call as well as share a link to a conference; when the link is clicked, it is copied.

Next the function of the side navigation panel buttons from top to bottom will be considered.

When the “Dialing” button is clicked, the functional panel for dialing and calling an account (account name from LDAP), servers and conference room is displayed.

The number can be entered using the keyboard or using the on-screen buttons. Calls can be made to the following directions:

• account number (for example, 100);
• conference number (for example, 1000 or 1000#1234 where “1234” is the PIN code of closed conference);
• server address (for example, krd.vinteo.com);
• number@server address (for example, 1000@krd.vinteo.com or 1000@krd.vinteo.com#1234).

Links can also be inserted like https://server_address/client?conference=conference_number in the dialing field.

To make a group call, click the “Group call” button at the top of the panel, select several accounts, and click the “Call” button. The functionality allows scheduling a call by selecting a date and time and setting the duration of the conference. There is also the participants search bar in the address book.

To organize a point-to-point call:

1. create two accounts on the server;
2. in the account’s extended settings turn on the “Allow group calls” switch;
3. be registered in Vinteo Desktop or in the web client;
4. dial the account’s number.

An account can also be added to the contact book and dial a number from your contact list by clicking on it. The account call window will appear;

Another way is to reflect the contact in the account’s main settings on the server using the “Reflect in Address book” toggle. This way the contact will be available in the Vinteo Desktop contact book.

When the “Call history” button is clicked, the functional panel with call history (last 10 calls) and the search field is displayed. There is also the scrolling area at the bottom of which there is the “Show more” button which opens several more previous history entries. When an entry in the history is clicked, the selected number is called again.

Call history can be cleared by clicking the “Clear history” button at the top of the functional panel.

Adding contacts from call history

To add contacts from call history, click the “+” button on the right in the call history line. The button becomes visible when the cursor is hovered over the line.

In the “New contact” window that opens, enter the contact name and click the “Done” button.

When the “Address directory” button on the navigation bar is clicked, three tabs are displayed: “Accounts”, “Contacts” and “Groups”. The last tab will not be displayed if the participant is not registered on the server (anonymous). There are also two categories: “Favorites” and “All contacts”.

The “Accounts” tab contains contacts reflected from the server Address book managed by the server administrator.

The “Contacts” and “Groups” tabs contain local contacts that the account records and manages himself. Added contacts are sorted automatically in alphabetical order from top to bottom. Display priority depending on the characters used to create the contact: symbols, numbers, Latin, Cyrillic.

When the cursor is hovered over a contact, additional information appears if it is contained in the “Other information” field in the contact editing window in the server Address book.

The “Favorites” tab contains favorite contacts from the Address book.

If account registration is enabled in the connection settings the contacts list is synchronized with the account on the server and stored on it. If registration is disabled the contact list is stored locally in Vinteo Desktop on this computer.

Contacts editing

When hovering over a contact, it can be edited by clicking the button with the “pencil” icon. Contacts can be deleted by clicking the trash can to the right of the contact.

Above the contact list there is the filter for quick search.

Contacts adding

The adding contacts button is located at the top of the functional panel.

To add contacts, enter the data in the form that appears and click the “Done” button.

Contacts groups

Contacts groups are formed in the same way as adding contacts with the only difference that the “Add group” button must be clicked (shown in the figure above).

1. indicate the name of the group;
2. select contacts that will be included in the group;
3. on the tab at the top click the “Done” button.

The created group will appear in the address book at the top.

Call a participant from the contact group

To call a conference participant from the contact group, go to the “Groups” tab, select a participant in the desired group, and click on them — the call will be sent.

“Favorite contacts”

Each selected contact can be transferred to the favorites category. To do this, click the contact edit button (to the right of the contact), mark the contact as a favorite, and click the “Done” button.

Moderator leaving an active conference

If a moderator leaves an active conference and clicks the end conference button, a window is displayed with the following options:

• “End the conference for everyone”;
• “Leave the conference” — the conference will not be completed.

If the moderator leaves the conference simultaneously with an incoming call, a window is displayed with three options:

• “Reply and leave the conference”;
• “Reply and end the conference”;
• “Reject”.

Contacts export and import

Exporting and importing the address book to a file for backup and transferring to another workplace can be done by clicking the appropriate buttons as shown in the figure below.

Saving a contact with a PIN code

A conference number with a PIN code can be saved in the contact book to enter the conference without entering the PIN. This may be necessary when the participant is not added to the conference as an account but the conference is regular. The participant will not have to remember the PIN code and entry into the conference will be faster since it does not need to be entered before each conference.

To save a contact with a PIN code, enter the conference number or its name, then # and the PIN code of this conference; the contact entered in this way will be saved and later the participant will be able to find it in the contact book.

When the “Settings” button is clicked, four tabs are displayed on the function panel: “User settings”, “Configuring the connection”, “Configuring devices” and “Additional settings”.

The initial setting was performed during registration. If the current camera or resolution settings need to be changed, this can be done on the “Configuring devices” tab.